WITHDRAWAL, CANCELLATION OR ALTERATION

1. Event Date Changes
   The Event Organiser reserves the right to change the date of the event. Should such a change occur, and if a participant is unable to attend on the revised date, they must notify the organiser in writing within three weeks from the announcement of the new date to be eligible for a refund of the entry fee.
2. Withdrawal & Refund Policy
   Participant slots are limited, and each confirmed registration impacts event logistics and planning. Accordingly, any withdrawal from the event will be subject to the following refund structure:

• 🗓 Before July 31, 2025: 90% refund
• 🗓 Before August 31, 2025: 80% refund
• 🗓 Before September 30, 2025: 70% refund
• 🗓 Before October 31, 2025: 50% refund
• 🗓 On or after October 31, 2025: No refund; participant forfeits their entry.

3. Withdrawal Process
   To withdraw from the event, participants must submit a formal request either:

• Via the official withdrawal form on the TFN website, or
• In writing to the Event Organiser’s official email address.

❌ Withdrawals via telephone will not be accepted.

4. Refund Processing Time
   All eligible refunds will be credited within 7 to 10 working days from the date the cancellation request is confirmed by the event team.
5. Non-Transferable Entry
   Registrations are non-transferable. No participant shall be allowed to change their age category or transfer their entry once the registration is submitted.
6. Oversubscription Policy
   In case a particular category is oversubscribed, the Event Organiser reserves the right to:

• Offer a spot in an alternate suitable category, or
• Cancel the entry and issue a full refund.

7. Organiser-Initiated Withdrawals
   Should the Event Organiser withdraw a participant’s confirmed entry for any reason, a full refund of the registration fee will be provided. No additional claims or liabilities shall apply beyond the refund.
8. Force Majeure & Format Change
   The Event Organiser reserves the right to amend the event format or cancel the event due to circumstances beyond its reasonable control.

• If the event is cancelled, participants will receive a full refund.
• If the event format is changed (e.g., route or structure), no refund will be issued, and the organiser bears no further liability.